E-invoicing & Peppol

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As of Jan. 1, 2026, electronic invoicing will become mandatory for all transactions between Belgian companies subject to VAT. Sending invoices in PDF format will no longer be permitted. But how can you prepare for this change?

What is e-invoicing?

Electronic invoicing or e-invoicing refers to the electronic sending, receiving, processing and storing of invoices. Invoices must be saved as xml files in UBL (Universal Business Language) format.

What is Peppol?

E-invoice exchange occurs via Peppol, which stands for Pan-European Public Procurement OnLine. This is the standardized European network that enables companies to exchange documents efficiently and easily. To access the Peppol network, you need an Access Point provider (e.g. Billit) through which you can securely send and receive invoices.

What are the benefits of Peppol?

Speed and efficiency
Digital invoices are automatically recognized and processed, resulting in smoother administration and faster processing times. Shorter turnaround times, in turn, have a positive impact on your cash flow.
Fewer errors & greater security
Because everything is handled digitally, there is less manual input required, significantly reducing the risk of errors. This also helps prevent invoice fraud.
Cost-savings
Less paper and less manual processing lead to lower administrative costs.
International standard
Since every European company will follow this standard, companies no longer have to worry about system compatibility.

We guide you through the transition

How do I implement Peppol within my company?

Choosing an Access Point Provider

To connect to the Peppol network, you must register with a certified Access Point provider. There are several providers available, such as Billit, Exact Online, Lucy, Octopus,… We recommend Billit as the most comprehensive and user-friendly solution.

Integration

Integrate Peppol into your existing invoicing systems. If you are already using another invoicing tool, we will assess whether your current solution is compatible with Peppol and how best to integrate it.

Validation & internal controls

Make sure to thoroughly test and validate the connection. Also verify compliance with internal standards and regulatory requirements.

Fully Peppol compliant with
My Baker Tilly

My Baker Tilly centralises all your accounting data and documents in one place. This user-friendly platform – built on the technology of our partner Billit – provides you with a clear overview of your administration, easy management and valuable insight into your financial figures.

What are the benefits of
My Baker Tilly?

Invoice exchange via Peppol
Automatic recognition of incoming invoices
Creation of quotes, purchase orders and subscriptions
Mobile app and integration with banking and accounting software
QR payment & XML export

Register now

Frequently asked questions about Peppol

Is the invoice date through Peppol the effective shipping date or can I determine it myself when creating the invoice?2025-12-10T09:23:01+01:00

Is the invoice date through Peppol the effective shipping date or can I determine it myself when creating the invoice?

Once an invoice is sent via Peppol, it can no longer be modified. The invoice date must be correct at the moment of creation and transmission.

Can invoice attachments be sent via Peppol?2025-12-09T13:40:46+01:00

Can invoice attachments be sent via Peppol?

Yes. Attachments can be included within the XML structure of the electronic invoice. Supported file formats include PDF, XML, PNG, and TXT. Attachments cannot be sent separately from the invoice.

Are syndicate companies covered by the Peppol obligation?2025-12-09T13:40:46+01:00

Are syndicate companies covered by the Peppol obligation?

Syndicus companies are subject to VAT and must also switch to Peppol.

Is Peppol also mandatory for liberal professions without VAT obligation?2025-12-09T13:40:46+01:00

Is Peppol also mandatory for liberal professions without VAT obligation?

The Peppol obligation applies only to companies subject to VAT. Liberal professions who are exempt from VAT are not subject to the Peppol obligation. For mixed VAT taxpayers, the obligation only applies to their VAT taxable activities.

How can I check whether a company is connected to the Peppol network?2025-12-09T13:40:47+01:00

How can I check whether a company is connected to the Peppol network?

You can verify whether a customer is registered on Peppol through the following websites:

Peppol BE: https://peppol.helger.com/public/locale-en_US/menuitem-tools-pid-check-be
Peppol check global: https://directory.peppol.eu/public/locale-en_US/menuitem-search

Is there a transition period provided?2025-12-09T13:40:47+01:00

Is there a transition period provided?

The FPS Finance has announced a tolerance period during the first three months of 2026 to help businesses adapt to the new e-invoicing requirements. During this period, no penalties will be imposed for non-compliance, provided that companies can demonstrate they made timely and reasonable efforts to comply.

Please note that this is not a deferral of the obligation but a temporary leniency period.

Do I have to send all invoices via Peppol starting in 2026?2025-12-09T13:41:55+01:00

First offense: €1,500
Second offense: €3,000
Third offense: €5,000

Neem vandaag de eerste stap naar groei.

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