Notarial accounting

Notary offices are subject to strict ethical rules and specific obligations, requiring a meticulous approach.

Our experts in notarial accounting take care of your accounting obligations and support you at key moments such as associations, acquisition or disassociation.

What are key considerations in notarial accounting?

Strict regulations & accurate record keeping
Notaries manage significant amounts of third-party/client funds and must therefor keep their accounting records according to a specific, standarised system. In practice, this means that for every deed, a complete file is compiled, including identification details, agreements, invoices and registration documents. The National Chamber of Notaries, assisted by independent auditors and accountants, supervises the accuracy of these records.
Additional obligations
Besides the usual reguirements there are additional rules such as minimum solvency. This refres to a liquidity buffer of that ensures clients can withdraw their funds at any time. This solvency must be closely monitored. To support this, we have developed a reporting tool that fully maps and analyzes solvency and its evolution.
Financial reporting
Since 2023, notaries are required to submit monthly financial reports These reports are monitored by the National Chamber of Notaries.

Our services at notary offices

Notarial accounting from A to Z

Full on-site accounting services

Our team takes full responsibility for your accounting. We handle all administrative obligations, including maintaining daily bookkeeping, filing corporate tax returns, VAT returns, and preparing and submitting the annual financial statements..

Preparation of monthly statements

Notaries are legally required to report monthly on their financial situation. Our team collects the necessary data, prepares the reports, consults with the notary and submits them to the National Chamber of Notaries.

Financial advice for notary offices

Profitability of your notary office

As an additional service, we provide an annual and on-demand interim profitability analysis of your office. We analyze all revenues and expenses. We then benchmark these data against other notary offices. A thorough profitability analysis helps you identify risks and opportunities and is essential for the proper management of your notary office.

Guidance and structuring

What is the next step for your office? We support you in expansion (association), contraction (dissociation) or acquisition. We advise on the optimal tax and legal structure, review the tax implications and identify possible optimizations.

Financial planning

Can I join an association? Is there sufficient profitability and capital available to purchase a notary office?
For major decisions such as associations, acquisitions or purchasing office buildings, our experts prepare a financial plan. This gives you a clear overview of your current and future financial situation. In this regard, we have developed tools that guarantee maximum output with minimal cost, providing you with concise and relevant information.

Tax advice

Tax consulting is an important part of our services. We advise you on possible tax optimizations within the applicable regulations.

Why choose Baker Tilly for your notarial accounting with?

1

Hands-on expertise at your office

We work with multiple notary offices in Flanders and familiar with ethical regulations. Moreover, we provide on-site support when needed, allowing us to tailor our services to your needs, administrative procedures and software.

2

Strategic partnership

We go beyond accounting and statutory compliance. We monitor the profitability and solvency of your office and proactively advise you on your financial and economic decisions.

3

Knowledge of software packages

Our experts are experienced with common software packages such as ActaLibra and Data Consult.

4

Recognised by the National Chamber of Notaries

Several of our accountants and auditors are recgonised by the National Chamber of Notaries to perform valuations and annual audits of the accounts. This makes us the ideal partner for important milestones such as associations or transfers.

Frequently asked questions about notarial accounting

What is notarial accounting?2025-09-11T14:55:18+02:00

What is notarial accounting?

Notarial accounting refers to the accounting and financial administration of a notary office, which must comply with special legal regulations.

A notary manages large amounts of third-party/client funds and is therefore subject to specific regulations. These include maintaining separate client and third-party accounts, accurately handling registration duties and complying with the audit requirements set by the National Chamber of Notaries.

What are the rules regarding real estate in the acquisition of a notary office?2025-09-11T14:59:15+02:00

What are the rules regarding real estate in the acquisition of a notary office?

Since 2019, notary offices are allowed to include real estate or property rights in their assets, provided that the real estate is primarily used as office space.

During a transfer, the acquirer can choose to take over the office building along with any related mortgage debts. If they decide not to take over the real estate, the value of the company’s shares will be calculated excluding this property, and arrangements must be made to separate the office building from the notarial practice.

We are your ideal partner to assist you with the fiscal and legal structuring in these matters.

Take the first step toward growth today.

Our financial experts are ready to guide your business in a changing world. We provide solutions that work, now and in the future.

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