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Strict regulations & accurate record keeping<\/b>
\nNotaries manage significant amounts of third-party\/client funds and must therefor keep their accounting records according to a specific, standarised system. In practice, this means that for every deed, a complete file is compiled, including identification details, agreements, invoices and registration documents. The National Chamber of Notaries, assisted by independent auditors and accountants, supervises the accuracy of these records.<\/p>\n<\/div><\/li><\/i><\/span>\n
Additional obligations<\/b>
\nBesides the usual reguirements there are additional rules such as minimum solvency. This refres to a liquidity buffer of that ensures clients can withdraw their funds at any time. This solvency must be closely monitored. To support this, we have developed a reporting tool that fully maps and analyzes solvency and its evolution.<\/p>\n<\/div><\/li><\/i><\/span>\n
Financial reporting<\/b>
\nSince 2023, notaries are required to submit monthly financial reports. These reports are monitored by the National Chamber of Notaries.<\/p>\n<\/div><\/li><\/ul><\/div><\/div><\/div><\/div>Our services at notary offices<\/p><\/h2><\/div><\/div><\/div>
Notarial accounting from A to Z<\/p><\/h3><\/div>
Full on-site accounting services<\/h3><\/div>Our team takes full responsibility for your accounting. We handle all administrative obligations, including maintaining daily bookkeeping, filing corporate tax returns, VAT returns, and preparing and submitting the annual financial statements..<\/p>\n<\/div><\/div><\/div>
Preparation of monthly statements<\/h3><\/div>Notaries are legally required to report monthly on their financial situation. Our team collects the necessary data, prepares the reports, consults with the notary and submits them to the National Chamber of Notaries.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div>
Financial advice for notary offices<\/p><\/h3><\/div>
Profitability of your notary office<\/h3><\/div>As an additional service, we provide an annual and on-demand interim profitability analysis of your office. We analyze all revenues and expenses. We then benchmark these data against other notary offices. A thorough profitability analysis helps you identify risks and opportunities and is essential for the proper management of your notary office.<\/p>\n<\/div><\/div><\/div>
Guidance and structuring<\/h3><\/div>What is the next step for your office? We support you in expansion (association), contraction (dissociation) or acquisition. We advise on the optimal tax and legal structure, review the tax implications and identify possible optimizations.<\/p>\n<\/div><\/div><\/div>
Financial planning<\/h3><\/div>Can I join an association? Is there sufficient profitability and capital available to purchase a notary office?
\nFor major decisions such as associations, acquisitions or purchasing office buildings, our experts prepare a financial plan. This gives you a clear overview of your current and future financial situation. In this regard, we have developed tools that guarantee maximum output with minimal cost, providing you with concise and relevant information.<\/p>\n<\/div><\/div><\/div>
Tax advice<\/h3><\/div>Tax consulting is an important part of our services. We advise you on possible tax optimizations within the applicable regulations.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>
Why choose Baker Tilly for your notarial accounting with?<\/h2><\/div><\/div><\/div>1<\/p>\n<\/div>
Hands-on expertise at your office<\/h3><\/div>We work with multiple notary offices in Flanders and familiar with ethical regulations. Moreover, we provide on-site support when needed, allowing us to tailor our services to your needs, administrative procedures and software.<\/p>\n<\/div><\/div><\/div>
2<\/p>\n<\/div>
Strategic partnership<\/h3><\/div>We go beyond accounting and statutory compliance. We monitor the profitability and solvency of your office and proactively advise you on your financial and economic decisions.<\/p>\n<\/div><\/div><\/div>
3<\/p>\n<\/div>
Knowledge of software packages<\/h3><\/div>Our experts are experienced with common software packages such as ActaLibra (SDP) and Septeo (DC-Account)<\/p>\n<\/div><\/div><\/div>
4<\/p>\n<\/div>
Recognised by the National Chamber of Notaries<\/h3><\/div>Several of our accountants and auditors are recgonised by the National Chamber of Notaries to perform valuations and annual audits of the accounts. This makes us the ideal partner for important milestones such as associations or transfers.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
Frequently asked questions about notarial accounting<\/h2><\/div>