Digital accounting: digitizing your financial records2026-01-29T16:31:04+01:00

Digital accounting

What is digital accounting?

Digital accounting allows you to manage your administration entirely online via a central platform. You can securely exchange documents with your accountant and automate tasks such as processing invoices. In addition, it helps you comply with the legal requirements for e‑invoicing.

Your digital accounting with Baker Tilly

No two businesses operate in the same way. That’s why we don’t believe in a one-size-fits-all solution for every entrepreneur. We deliberately work with multiple software partners so that we can always offer a digital accounting package that matches the operations and needs of your business.

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Action plan

Are you ready for mandatory e-invoicing?

As of January 1, 2026, it is mandatory to issue and send structured electronic invoices between companies subject to VAT. Sending invoices in PDF format will no longer be allowed.

We are happy to guide you through this transition and ensure that you are fully compliant with the new legislation.

Frequently asked questions about digital accounting

Is the invoice date through Peppol the effective shipping date or can I determine it myself when creating the invoice?2025-12-10T09:23:01+01:00

Once an invoice is sent via Peppol, it can no longer be modified. The invoice date must be correct at the moment of creation and transmission.

Can invoice attachments be sent via Peppol?2025-12-09T13:40:46+01:00

Yes. Attachments can be included within the XML structure of the electronic invoice. Supported file formats include PDF, XML, PNG, and TXT. Attachments cannot be sent separately from the invoice.

Are syndicate companies covered by the Peppol obligation?2025-12-09T13:40:46+01:00

Syndicus companies are subject to VAT and must also switch to Peppol.

Is Peppol also mandatory for liberal professions without VAT obligation?2025-12-09T13:40:46+01:00

The Peppol obligation applies only to companies subject to VAT. Liberal professions who are exempt from VAT are not subject to the Peppol obligation. For mixed VAT taxpayers, the obligation only applies to their VAT taxable activities.

How can I check whether a company is connected to the Peppol network?2025-12-09T13:40:47+01:00

You can verify whether a customer is registered on Peppol through the following websites:

Is there a transition period provided?2025-12-09T13:40:47+01:00

The FPS Finance has announced a tolerance period during the first three months of 2026 to help businesses adapt to the new e-invoicing requirements. During this period, no penalties will be imposed for non-compliance, provided that companies can demonstrate they made timely and reasonable efforts to comply.

Please note that this is not a deferral of the obligation but a temporary leniency period.

Do I have to send all invoices via Peppol starting in 2026?2025-12-09T13:41:55+01:00

Yes, as of January 1, 2026, all VAT registered companies in Belgium are required to use structured electronic invoices for B2B transactions.

What if a VAT-registered customer is not connected to Peppol?2025-12-09T13:40:49+01:00

Is the customer not yet connected? Then inform him about the Peppol obligation and encourage him to register in a timely manner. If he fails to do so, he runs the risk of fines.

What are the penalties if I don’t switch to e-invoicing?2025-12-09T13:40:49+01:00

Non-compliance may result in the following administrative fines:

  • First offense: €1,500
  • Second offense: €3,000
  • Third offense: €5,000
What is Peppol and why is it important?2026-01-30T14:40:32+01:00

Peppol, short for Pan-European Public Procurement OnLine is a European network that enables companies to securely and automatically exchange structured e-invoices between companies. Starting in 2026, it will be mandatory for all transactions between VAT-registered companies in Belgium.

Take the first step toward growth today.

Our financial experts are ready to guide your business in a changing world. We provide solutions that work, now and in the future.

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